At
8:30 A.M., all members of the Pottawatomie County Commission met for a regular
session in the County Commission Room.
Present were Tom Doperalski, chairman; Barbara Kolde, vice chairman; and
Stan Hartwich, member.
The
Chairman opened a public hearing for budget amendment for E911, Fostoria Sewer
Operations, Blue Township Sewer Operations, and Fire District No. 2. By amending the current year budget, this
allows the entity in charge of those funds to legally spend the
non-appropriated cash funds in their accounts.
As there was no public input or other comments, the Chairman declared
the hearing closed at 8:33. Stan
Hartwich moved and Barbara Kolde seconded to approve the budget amendment allowing
E911, Fostoria Sewer Operations, Blue Township Sewer Operations, and Fire
District No. 2 to spend non-apportioned funds by increasing their 2005 budgeted
expenditure limits. Motion carried 3 to
0. (Attachment #1)
Stan
Hartwich moved and Tom Doperalski seconded to approve today’s agenda with the
following additions: updates by Robert Reece, county administrator at 8:40;
consideration of an Occupation License for End Zone in Blue Township at 8:50;
and topics of discussion for today’s Economic Development meeting at 10:45. Motion carried 2 to 0. Commissioner Kolde abstained stating she did
not understand the new process of adopting the agenda.
Stan
Hartwich moved and Tom Doperalski seconded to approve the minutes of the
November 14, 2005 meeting. Motion
carried 2 to 0. Commissioner Kolde
abstained stating she was not present at that meeting.
Robert
Reece, county administrator, informed the Commissioners that he has completed
the Irrevocable Letter of Credit form for the Wildcat Woods Subdivision
improvements. The form will be sent to
the petitioner to be executed by their bank.
Once the County receives the properly executed Letter of Credit, the
project may move forward. Robert stated
Leu Lowrey, County Engineer, will be in later to recommend the Commission accept
low bid and possibly sign construction documents. Robert stated the Commission could sign the contracts at this
point. Those documents should be held until receipt of a properly executed
Irrevocable Letter of Credit from the petitioner.
Robert
discussed the status of the Timber Creek East Water District improvements with
the Commissioners. On Friday, November
18th Leu Lowrey, County Engineer confirmed the final construction
expenditures for the project to Robert to determine the amount to renew. Based upon project estimates provided by the
engineer, the County originally issued $725,000 temporary notes dated December
15th, 2004. Robert stated he
will renew $675,000 of the original temp notes issued and pay off the other
$50,000 of the principal plus one year of interest for the entire first issue. Robert stated bond counsel is drafting a
resolution authorizing the offering for sale of $675,000 in temporary
notes. This should be available for the
Commission to act on later this morning.
Robert explained it is less expensive for the County to renew the temp
notes than to seek bonding for the project at this time. The bond interest rate will be greater than
the temporary note interest rate.
Robert stated the County will need additional time to prepare for a
public hearing for the assessments for the improvements.
Robert
informed the Commissioners he had set the meeting time and date of December 5th
at 1:00 in the Sunflower Room in Westmoreland for the presentation on the final
report of the Blue Township Sewer improvement.
Robert will have the notice posted on the web site and send notices to
the sewer board members, developers, the City of St. George and the City of
Manhattan. Both of these Cities
provided input into the final report.
Commissioner Kolde stated she will not be here for the meeting on the 5th
of December. Robert stated he could
push the presentation back a week to the 12th of December to better
fit her schedule. Commissioner Kolde
agreed the 12th of December would be better for her. Robert will contact Leu Lowrey to schedule
the Sunflower Room for the 12th of December at 1:00 for the
presentation and contact LaVene Brenden from Bartlett and West to reschedule
his time.
Robert
informed the Commission of a request by the Sheriff’s office for the purchase
of a new car. Robert informed the
Commission the Sheriff was unable to pay for the car out of this year’s budget
as they do not have the money in their budget to pay for it in 2005. Commissioner Doperalski asked why the purchase
could not be made next year instead.
Robert informed the Commission the vehicle became available to a
reasonable price and the sheriff took advantage of the savings. Staff solicited bids on Friday for a lease
purchase and received bids this morning from three banks. The low bid was from Kaw Valley State Bank
of Wamego at 3.85%. Barbara Kolde moved
and Stan Hartwich seconded to adopt Resolution 2005-92 entering into a
lease-purchase agreement with Kaw Valley State Bank of Wamego at a rate of
3.85%. The agreement is for the purchase
of a vehicle for the Sheriff’s department.
Motion carried 3 to 0.
(Attachment #2)
The
Chairman signed 2006 Occupation License for the End Zone in Blue Township.
The
Board considered and acted on property statements. (Attachment #3)
Robert
informed the Commission he has received a copy of Wamego City’s policy for
providing utilities outside the incorporated city limits. As Commissioner Doperalski requested, Robert
will now notify the residents of Pine Springs Subdivision of extending sewer
services to this new development located just south of Highway 24. Residents will be asked if there is interest
in creating a benefit district to provide sewer services to this area.
November
30th at 6:00 P.M. at the Sunflower Room in Westmoreland will be a
Tri-County meeting.
John
Boyd, emergency management director, met with the Commissioners to update them
on activities in his department. Topics
discussed were:
John
presented the Commission copies of a Tri-County Tornado Siren Coverage
Analysis. The analysis has three
objectives. The first is to analyze the
siren coverage of Riley and Pottawatomie Counties, and report on the percentage
of physical area covered, as well as the percentage of population covered and finally to suggest possible adjustments
to the existing siren network. The second
objective is to analyze the population centers of Wabaunsee County and suggest
locations for the fire sirens donated by Pottawatomie County. The third objective is to package the
results in a format for presentation to the respective jurisdictions.
Brian
Smith, EMS director, and Brett Howard, assistant director, met with the
Commissioners to show the Commissioners their Mass Casualty Response Trailer. Brett presented the Commission with
information on the purchases with grant monies EMS was awarded for purchase of
the trailer and supplies. Total dollar
amount of the grant is $110,127.25.
Brett thanked the Commission for the $17,995 they were allocated to
purchase disposable supply stock for the trailer. The Commissioners viewed the trailer.
As
Tom Doperalski was not in the Commission room at 10:00, Commissioner Barbara
Kolde declared bidding closed for improvements for Falling Leaf Subdivision in
Blue Township. No bids were
submitted. There was an apparent
misunderstanding as to the time of the bid letting. It was approved by the Commission and published for 10:00 this
morning. Schwab-Eaton Engineers sent an
addendum stating the bid opening as 10:30.
County counselor stated according to statutes, the bid opening needs to
be rescheduled and that notice republished.
Barbara Kolde moved and Stan Hartwich seconded to republish the notice
for bid opening for improvements for Falling Leaf Subdivision for 10:00 A.M. on
December 12. Motion carried 3 to 0.
Rodney
Biesenthal, noxious weed director, met with the Commissioners to discuss the
annual contract for treating weeds along KDOT right of way. Stan Hartwich moved and Barbara Kolde
seconded to enter into a contract with KDOT allowing the noxious weed
department to spray weeds along the Highway right of way. Labor cost per person will be
$22.00/hour. Equipment costs will be
$33.50/hour. Motion carried 3 to
0. (Attachment #4)
Rodney
informed the Commission the Historical Society had approved the noxious weed
department to construct an ADA sidewalk at the Oxen Park south of Westmoreland. This will be where the KDOT project ended.
The
Chairman signed the amortization schedule for the lease-purchase agreement with
Kaw Valley State Bank of Wamego for the Sheriff’s department vehicle. (Attachment #5)
Stan
Hartwich moved and Barbara Kolde seconded to adopt Resolution 2005-93
authorizing the offer for sale of $675,000 temp notes. Bids will be read at 11:00 on November 28,
2005. Temp notes are for Timber Creek
East water supply distribution improvements.
Motion carried 3 to 0.
(Attachment #6)
Leu
Lowrey, public works director, met with the Commissioners to discuss bids that
were let on November 14 for improvements in Wildcat Woods Subdivision. Leu recommended the Commission accept the
low bid submitted by Ebert Construction Inc of Wamego for $863,844.94. Barbara Kolde moved and Stan Hartwich
seconded to accept the low bid submitted by Ebert Construction Inc of Wamego
for the improvements to Wildcat Woods Subdivision. Contract documents will be signed subject to a letter of
credit. Motion carried 3 to 0.
Leu
presented the Commissioners with an agreement with Martin Tractor for their
review. The document is a warranty/buy
back agreement for a grader the county recently purchased. The Chairman signed the Service and
Repurchase Agreement between Martin Tractor and Pottawatomie County.
Leu
updated the Commission on various road/bridge projects. He reported the Quail & Grouse Circle
project is finished.
The
Commissioners discussed issues of concern they want to bring up for
consideration at a meeting with economic development this afternoon at 5:30 in
that office.
The
meeting was adjourned at 12:50.
______________________ ____________________
County
Clerk Chairman
____________________
Vice
Chairman
____________________
Member