COMMISSION MINUTES – MONDAY, JULY 19, 2004

 

The Commissioners met with all members.  Present were Richard Carlson, chairman; Tom Doperalski, vice chairman; and Barbara Kolde, member.

 

The Commission approved County Clerk giving the date/time machine from that office to the court clerk.  The machine does not work properly, but court clerk could use parts from it.

 

The Commission approved County Clerk proceeding with construction of a storage closet in the microfilm room.  Storage space with doors that can be locked is needed for election equipment and supplies.  The Commission also directed administrator to check on costs of constructing a climate controlled storage building for use by the county offices.  The new facility would replace the building currently located south of the county office building.

 

The Commission received a letter from the City of Olsburg requesting the County’s assistance in grading Shari Drive and Shari Circle.  These are new gravel roads in the Holt Addition.  Olsburg does not own a motor grader.  They would also like to have the County remove snow from these streets in the winter.  The Commissioners agreed to have Leu work with the City of Olsburg, as the County has agreements with other cities.

 

Brenda Krause, GIS director, met with the Commissioners to update them on her department.  She showed them sample pictures of the courthouse that were taken during the recent aerial photography.

 

Lisa Overkamp, treasurer, met with the Commissioners with an update on activities in her department. 

 

The Commissioners will not meet on Monday, August 9th.  They will meet in regular session on Thursday, August 12th.  The 2005 Budget hearing will be held at 8:30 on Monday, August 16th.

 

Barbara Kolde moved and Tom Doperalski seconded to increase the mileage reimbursement rate for county vehicles to $.37 per mile.  This rate is effective July 1.  Motion carried 3 to 0.

 

Leslie Campbell, health director, gave the Commissioners a presentation explaining the Health Department Program costs.

 

Robert presented the Commission contracts with Schwerdt Design Group Inc for design work on the courthouse remodeling project.  The Chairman signed the agreement.

 

Barbara Kolde moved and Tom Doperalski seconded to approve Resolution 2004-33 vacating a 10 foot utility easement along the north side of Lot 4 in Eagles Landing Subdivision.  The property owner is Ron Robinson.  Motion carried 3 to 0.  (Attachment #1)

 

Minutes for July 12, 2004 were approved.

 

The Commissioners adjourned at 10:30 to view conditions at the Blue Township Sewer Plant.  County counselor and administrator went with them.

 

The Commissioners reconvened at 1:30.  Barbara Kolde moved and Tom Doperalski seconded to go into executive session at 1:30 for up to 15 minutes to discuss possible litigation.  Also present for the session will be county counselor and administrator.  Motion carried 3 to 0.  Regular meeting resumed at 1:45, at which time Barbara Kolde moved to go back into executive session for another 15 minutes to continue the discussion.  Motion seconded by Tom Doperalski and carried 3 to 0.  Rick Elliott, assistant public works director, was present for the executive session.  Regular meeting resumed with a motion by Barbara Kolde to continue in executive session for another 15 minutes to discuss the possible litigation issue.   Tom Doperalski seconded the motion which carried 3 to 0.  Regular meeting resumed.  Barbara Kolde made the following motion:

 

1.        The contract between the Board of County Commissioners for

Pottawatomie County, Kansas, the governing body of Blue Township

Sanitary Sewer District, and Blue Water Services Inc. initially entered

August 1999 and extended November 14, 2002 wherein Blue Water

was to operate and manage the Districts waste water facility be

immediately terminated.  In this regard Blue Water may bill patrons

for services provided during July but shall:

 

(a)      Pay to the County through the Pottawatomie County Clerk

that portion of the sewer reserve fund, capital improvement and

 

debt retirement fund now in its possession and which it will

collect for July 2004; and,

 

(b)     Make arrangements with Lou Lowery or Rick Elliott of the

Public Works Department to remove any personal items it or

Steven DeHart has at the treatment plant or other facilities.

 

(c)      The County will pay to Blue Water any delinquencies it receives for sewer services provided prior to July 31, 2004.

 

2.        The contract between the Board of County Commissioners for

Pottawatomie County, Kansas as the governing body of Timber Creek

Water Benefit District and Blue Water Services Inc. initially entered

October 25, 1999 and extended November 14, 2002 wherein Blue Water was to operate and manage the District’s water supply and

dstribution system to be immediately terminated.  In this regard Blue Water may bill patrons for water consumed and connection fees during the month of July 2004.  In addition thereto and subject to paragraph 3 next the County shall:

 

(a)      Pay Blue Water for the billing cycles of August, September,

and October 2004 a sum based on the receipts in those months for sale of water and connection fees less cost of operation and

present reserve fee as approved by the Board of County

Commissioners each such payments to be paid on the last day

of the following month.

 

(b)     Within the first 30 days of November the County will

Determine gross receipts for water sales and connection fees,

less costs of operation and present capital reserve fees for the

preceeding months of August, September and October.

Thereafter and on December 3, 2004 the County will pay to

Blue Water such sum, if any, by which the net receipts for that

Three month period exceeds the total sum paid Blue Water for

August, September, and October.  Blue Water shall make

arrangements with Leu Lowrey or Rick Elliott at the Public

Works Department to remove any personal items it or Steven

DeHart has at the water plant or facilities.  Any delinquent

Payments, less the County’s capital reserve fees for the billing

 

cycle ending in October 2004 which are received by the County

on or before February 1, 2005 shall be paid to Blue Water.

 

 

3.        Blue Water will deliver to the Public Works Department in care of

Leu Lowrey by August 16, 2004 the current listing of names and

addresses of all persons served by the water and sewer Districts

which are the subject of Blue Water’s contracts with the County

and the listing of unpaid accounts therein.

 

4.        The monies to be paid Blue Water as previously stated shall be

reduced by any portion of the sewer reserve, capital improvement

and debt retirement fund in its possession which it does not pay to

the Pottawatomie County Clerk on or before September 1, 2004. 

In addition payments made to Blue Water for September and

thereafter shall be withheld if the current listing of names and

addresses of all persons served by the water and sewer Districts

which are the subject of Blue Water’s contracts with the County

and a listing of unpaid accounts are not delivered to the Public

Works Department in care of Leu Lowrey in the matter previously

stated.

 

5.        The Commission reserves the right to amend or rescind any portion

of this motion, including those amounts to be paid Blue Water, in

the event Blue Water does not accept the foregoing provisions

made for its benefit as a full and complete settlement of any claims

it may have against Pottawatomie County.

 

The motion was seconded by Tom Doperalski.  The motion was discussed and passed by a vote of 3 for and 0 against.

 

The Chairman signed Wildcat Regionalization Initiative agreement with Riley County-Manhattan Health Department, Junction City-Geary County Health Department, and Pottawatomie County Health Department.  (Attachment #2)

 

Freda Dobbins, Judith Cremer, and Melanie Abitz representing the Pottawatomie/Wabaunsee Regional Library met with the Commissioners to present their 2005 Budget proposal.  The Commission will review the proposal and consider the request during their budget work session.

 

Roy Duer and Charlene Sheppard met with the Commissioners to discuss the 2005 Budget for the Fair Board.  The Commission took the request under advisement.

 

Linda Tessendorf and Elna Moore discussed the 2005 budget request for the Historical Society.  The Commission took the request under advisement.

 

Greg Riat, sheriff, met with the Commissioners to update them on his department.

 

The meeting was adjourned.

 

 

_____________________                                             ______________________

County Clerk                                                                         Chairman

 

                                                                                                                ______________________

                                                                                                                Vice Chairman

 

                                                                                                                ______________________

                                                                                                                Member